The Mission:
The Receptionist’s mission is to ensure that Worldsensing’s reception in Barcelona runs smoothly and efficiently:
- Providing effective administrative and logistical support to all members of the team
- Projecting an impression of friendliness, professionalism, efficiency and quality to external visitors and callers
Responsibilities:
- Reception of visits and phone calls:
- Receive all visits in person in the office with minimal wait time and maximum courtesy
- Providing hospitality to all meeting guests, providing refreshments and any required support
- Keep track of visits
- Be responsible for answering phone calls
- Be responsible for managing the general corporate email (info@)
- Receive the company's messaging and parcels as well as making shipments when necessary
- Administrative support
- Managing filing systems for all departments, ensuring that all key documents are correctly stored and indexed
- Organizing annual medical visits for all colleagues in Spain
- Organizing quarter meetings with the CEO and the new joiners
- Being in charge of buying and sending presents to colleagues who get married or have a child as well as Christmas lots and sending them by post when needed.
- General secretarial support
- Supervising usage of meeting rooms and resolving booking conflicts
Competencies:
- Efficient and organized
- Good teammate
- Creative
- Calm under pressure
- Flexible
- Committed to the organization
- Great at communication
- Customer oriented
- Self-confident
- Self-controlled
Requirements
- Skills:
- High level of English, spoken and written
- Fluent in Spanish, spoken and written
- Ideally fluent in Catalan
- Communication Skills: will be collaborating with team members, management, suppliers and customers. Need to be able to listen and communicate effectively.
- Attention to Detail: From picking up the phone, to booking a slot in the CEO’s agenda, it is crucial to make sure every detail is right.
- Experience:
- At least 2 years in a similar job, ideally in a young, fast-growing company
- Education:
- Although experience is the main criterion for selection, a relevant degree will be a plus
Benefits
- Schedule: from Monday to Friday from 9h00 to 13h00 (part-time)
- Great work environment: we are a passionate, tight-knit team hailing from 20+ countries.
- We are a family-friendly company and support a healthy work-life balance, we’re outcome oriented.
- We like grabbing lunch or a drink together, and coming together for fun events organized by Worldsensing (COVID-permitting).
- We love to learn and we love to share so you will actively participate in our knowledge sharing initiatives or transversal committees (communities, show and tell, etc.).
- You can expect a competitive compensation package.
- Opportunity to work for a global IoT player which has been labeled as one of the organizations actively shaping and pioneering the Industrial Internet.
At Worldsensing, we’re committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We strive to be a more equal opportunity workplace.