Office Assistant (part-time, 20 hrs. week)
LanguageWire, Spain

Are you organized, meticulous, and thrive on constant change and social interactions? Do you enjoy being part of an international, diverse team? Yes? You should definitely read on!

As an Office Assistant, you will help to keep the office running smoothly on a practical level. This means everything from ordering office supplies to being in charge of individual celebrations. You will also be involved in a variety of projects that may come up in a fast-paced work environment.

You will join an international, dynamic and technical company focused on the language industry You will be reporting directly to the Office Coordinator, this role will also offer the opportunity to collaborate with all team members from different departments and locations.

• Being positively sociable and enjoy bringing happiness and well-being to the people around you
  
• Being a creative problem solver, not afraid to make improvements or think outside the box
• Having excellent organisational and time management skills, with great attention to detail
• Be proactive and have a can-do attitude
• Having the ability to work with minimal supervision.

Main responsibilities

• Helping manage purchasing and expenditures
• Supporting the Office Coordinator with office-related matters, such as needed maintenance or emergency repairs
• Ordering and maintaining office supplies (office material, furniture, coffee, fruit)
• Assisting with onboarding and off-boarding of employees, including helping organize New Wires breakfast and taking part in the tour on their first day (practicalities amp; meeting colleagues)
• Sorting and distributing correspondence
• Helping in the organization of events, meetings, courses, and conferences, as well as personal celebrations
• Assisting with travel arrangements
• Ensuring the kitchen is kept tight and fully supplied
• Researching new suppliers and managing quotes

• You helped establish clear processes for the local office requirements within the provided guidelines
• You have built positive relations with all employees, stakeholders, and suppliers
• You have completed all assigned tasks timely and efficiently

What does it take to work for LanguageWire?

What you’ll need to bring

• Previous experience in an office admin role
  
• Excellent organizational and time management skills, with great attention to detail
• Ability to communicate in English and Spanish at a professional level
• Outstanding communication skills, both in written and verbal communication
• Office 365 proficiency
• Ability to maintain a positive attitude in a fast-paced and changing environment

This will make you stand out

• You are sociable and have a background or interest in event planning
• You have experience in preparing processes and documentation
• You have experience in a corporate customer-facing environment

Most important things to know about us:

• We eliminate language barriers so people understand each other. Everywhere.
• We are a tech company
• We are an AI company
• We are stable, and we are growing

More detail about us:

At LanguageWire, we are leaders in the world of Language Service Providers, but we are cooler than our competitors. Want to know why? Read on. We are fueled by the most advanced technology (AI) and our goal is to make customer's lives easier by simplifying their communication with any audience across the globe.

We are proud of our unique AI technology and our exquisite customer care. We are even prouder of our people. From our language experts, tech nerds, and customer success drivers to the core of heroes in the background. They all have a stake in supporting the delivery of translations, editing, desktop publishing, and other crazy cool multilingual communication services.

We listen and we care. We adapt our solutions to customer needs and integrate them with customer-specific tech stacks, streamlines and automated workflows. All of this while ensuring all data is protected thoroughly in a secure, meteorite-proof infrastructure. Basically, we've got the whole package!

Our values

LanguageWire is a community where communication is open, informal and friendly. The fact that we respect each other personally and professionally promotes collaboration and a positive social environment. We celebrate success, and giving and receiving feedback and recognition is a

Job Rewards and Benefits