Finance Assistant - Madrid
Wasserman, Spain
Job Description
Wasserman is a connections agency. We craft strategic ideas, partnerships and experiences that connect brands with the right people. We believe the right connections create relationships, build trust and inspire action. Our work drives culture across sports, entertainment and music.
Our team connects brands and right holders with audiences around the world as well as representing athletes of every major sport and artists from all genres of music.
As a full service creative marketing agency our services cover strategy, creative and multi-channel production. In the past year we have created and delivered over 1800 projects and marketing campaigns covering 53 countries around the world. Our work has created over 5 million physical engagements and produced branded content reaching over 20 Billion views.
We are currently looking to hire a Finance Assistant in our Madrid office to work alongside the Finance Manager. This role will be responsible for providing financial and administrative services to ensure efficient, timely, accurate cash reconciliations and reporting, account receivables and account payable transactions and a high level of service to the Wasserman business and clients. Assists with general finance tasks as required. Will support the financial close and reporting process.
Key Responsibilities
- Timely and accurate processing of all supplier invoices / credit notes received ensuring invoice documents include all required characteristics.
- Ability to review invoices, code accurately and provide a description for the invoice that clearly represents the good(s) / service provided.
- Timely processing of personal and prepay / credit card expense claims in line with the Company Tamp;E policy.
- Effective management of the Equals prepay card portal, including a responsiveness to top up requests.
- Creation of weekly supplier and employee personal expense payment runs and ad hoc payments.
- Ensure all manual payments are posted within 2 business days.
- Reconciliation of supplier accounts, investigating discrepancies in a timely manner.
- Timely and accurate creation of customer invoices / credit notes as requested by the business and sent out in accordance with the process for relevant entity. Preparing client statements as required.
- Ensure customer invoices are paid in line with the due dates, responding to / resolving queries promptly and contacting delinquent customers by phone / email to secure payment, escalating as appropriate.
- Daily allocation and posting of cash receipts.
- Provide Reporting team with regular updates on debtors position, notifying them of any potential or occurring issues.
Requirements
- Minimum of 12 months of Accounts Payable / Accounts Receivable / general finance experience
- Excellent understanding of accounting procedures and financial controls
- Proficient with Microsoft Office applications specifically with Excel
- Exceptional customer service skills and communication (verbal and written)
- Bilingual (Spanish/English)